Office & administration jobs in Coquitlam, British Columbia

Find office & administration jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 12 days ago
Medical Administration Contract Manager
Provincial Health Services Authority
Burnaby, BC
Added 12 days ago
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
Added 12 days ago
Partner Administrative Assistant (18 month contract)
KPMG
Vancouver, BC
Added 12 days ago
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
Added 12 days ago
procurement manager
Prime Health Ltd.
Maple Ridge, BC
Added 13 days ago
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
Added 13 days ago
Office Coordinator - Construction
Lore Electric
Vancouver, BC
Added 13 days ago
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
Added 13 days ago
DE
Executive Assistant
Downtown Eastside Women s Centre
Vancouver, BC
- $31.69 to $34.97 CAD / hour
Added 13 days ago
TI
Cost Contract Manager
Transportation Investment Corporation
Vancouver, BC
- $83,000 to $114,000 CAD / year
Added 13 days ago
Executive Assistant
MacDonald Search Group
Vancouver, BC
Added 13 days ago
VC
Administrative Assistant 1
Vancouver Coastal Health
Vancouver, BC
- $25.27 to $33.17 CAD / hour
Added 13 days ago
Operations Supervisor
Ralph Lauren
Vancouver, BC
Added 13 days ago
WL
Supply Chain Manager
Woodfibre LNG
Vancouver, BC
- $150,000 to $170,000 CAD / year
Added 13 days ago
Supply Chain Manager
Pacific Energy Canada
Vancouver, BC
Added 13 days ago
VC
Medical Office Assistant (MOA) - Urgent and Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
- $27.84 to $29.72 CAD / hour
Added 13 days ago
Office Coordinator
Pomerleau
Vancouver, BC
Added 13 days ago
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Surrey, BC
Added 13 days ago
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Surrey, BC
Added 13 days ago
AE
Sourcing Specialist
Arc'teryx Equipment
North Vancouver, BC
- $82,000 to $102,000 CAD / year
Added 13 days ago
Clerk - Data Entry Operator (Payroll)
City of Burnaby
Burnaby, BC
Added 13 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.31 to $38.47 CAD / hour
Added 13 days ago
TU
Clinical Fellowship Administrative Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
Added 13 days ago
Administrative Assistant
Insurance Brokers Association of BC
Vancouver, BC
Added 13 days ago
Sourcing Specialist
ARC'TERYX
North Vancouver, BC

Insurance Brokers Association of BC

Administrative Assistant

Vancouver, BC, Canada

Full-time

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 13, 2026
Posted: Oct 14, 2026

Original job description

NOTE - THIS POSITION IS ON SITE IN VICTORIA (remote option is not available)

About us:??

Hendry, Swinton, McKenzie Insurance Services Inc. has been locally owned and operated in Victoria since 1983. Specializing in commercial and home insurance products, HSM is proud to provide our clients with access to Canada’s best and most competitively priced insurance markets. Our slogan reads, “Insurance is our only business” for a reason – it’s all we do.

The HSM Insurance team feels like a family – because it is one. We are a multi-generational team of insurance experts with a deep knowledge and experience, and we support one another to meet our common goals and support our clients. We offer competitive compensation packages, flexible hours, a great working environment, and opportunities for advancement within our organization.

There are many benefits to working for a family-run organization:

Flexibility in your working hours with consideration of your family needs
RRSP matching
Competitive wage package including holidays / extended health and dental
Friendly and accommodating office atmosphere
A strong network of local communities
About the Job:

The Administrative Assistant position is a supportive role in our office. You would be responsible for assisting by helping to align services to the goals and objectives of customers. This would mean a review application, renewal requests, and endorsements for accuracy, ensuring they are compliant with underwriting guidelines.

You Will Perform All Facets Of Personal Lines Processing

Follow up on documentation requirements
Manage and process renewals in a timely basis (maintaining a high level of client retention) through proactive contact via phone, letter, and email
Invoicing and letters to clients
Developing and maintaining respectful, professional, and friendly working relationships with colleagues, company underwriters and anyone we do business with

Skills/Qualities:?

High School graduate
Excellent interpersonal and communication skills
Ability to communicate effectively both verbally and written.
Ability to answer phones, direct calls and interact with clients in person.
Organized and can manage multiple tasks
Works well in a collaborative, team-based environment
Willingness to learn and absorb new information quickly
Needs to be resourceful and work in a self-managed position
Proficiency with MS Office Software (Word, Excel, Outlook)
Prioritize tasks, set and achieve goals, think logically in solving problems and present results neatly, with clarity and precision in both oral and written form

Schedule

Monday to Friday
9 am to 5 pm

What’s in it for you:?

Career Development Opportunities and in-house mentoring
Ability to gain higher levels of insurance certification (CAIB, CIP, CRM/ERM)
Ability to learn new skills and cross-training in all departments
Future advancement as other positions become available

Please forward resume to Sue OFarrell - sofarrell@hsminsurance.com

Apply About employer

More about this job

Responsibilities

Process personal lines applications, renewals, and endorsements, checking accuracy and compliance with underwriting guidelines. Follow up on required documentation, contact clients proactively, prepare invoices and letters, and maintain professional working relationships with clients, colleagues, and underwriters.

Requirements

A high school graduate with strong interpersonal, verbal, and written communication skills is required. The candidate should be organized, able to manage multiple tasks, work collaboratively and independently, learn quickly, and be proficient with Microsoft Word, Excel, and Outlook.

Skills

Personal Lines Processing
Document Follow-Up
Renewal Processing
Application Review
Accuracy Checking
Underwriting Guidelines Compliance
Invoicing
Client Communication
Written Communication
Phone Handling
Organization
Multitasking
Teamwork
Self-Management
Problem-Solving
Microsoft Office

Benefits

Flexible Working Hours
RRSP Matching
Competitive Wage Package
Paid Holidays
Extended Health Benefits
Dental Benefits
Career Development Opportunities
In-House Mentoring
Insurance Certification Opportunities
Cross-Training
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Sue O'Farrell

Hiring contact email

sofarrell@hsminsurance.com

Keywords

Personal Lines Insurance
Insurance Processing
Applications
Renewals
Endorsements
Underwriting Guidelines
Documentation Requirements
Client Retention
Proactive Client Contact
Invoicing
Client Letters
Insurance Underwriters
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
CAIB
CIP
CRM
ERM
Communication
Organization
Multitasking
Teamwork
Problem-Solving

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