Office & administration jobs in Coquitlam, British Columbia

Find office & administration jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 5 days ago
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SWIFT REALTY LTD

Administrative Assistant

North Vancouver, BC, Canada

Full-time

Within 25 km of Coquitlam · About 21.5 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 21, 2026
Experience: 3+ years of customer service experience
Posted: Oct 22, 2026

Original job description

Administrative Assistant

Swift Realty Ltd. | North Vancouver, BC | On-site

$21.00–$23.00 per hour, depending on experience | Full-time or Part-time

Are you the kind of person who keeps an office running smoothly, makes every client feel welcome, and enjoys a creative project on the side? We’d love to meet you.

About Us

Swift Realty Ltd. is a Real Estate and Property Management brokerage based on the North Shore. Over the years, we’ve built a trusted name by giving landlords, tenants, buyers and sellers honest, reliable service. Our team is growing, and we’re looking for a professional, organized and friendly Administrative Assistant to grow with us.

What You’ll Do

Administration & Reception

Be the first point of contact for clients, tenants, landlords and prospective customers by phone, email and online inquiries
Greet visitors and direct inquiries to the right team member
Schedule appointments and coordinate meetings
Prepare, review and process documents such as agreements, forms, notices and correspondence
Organize and maintain digital and physical files so company records stay accurate and up to date
Keep CRM records current, including client information and communication history

Marketing Support

Design flyers, brochures, social media posts and other marketing materials in Canva
Plan and schedule social media content for listings, rentals and company branding
Write clear, engaging copy for ads, newsletters and our website
Keep our branding consistent across everything we publish
Help run advertising campaigns and track how they perform

What We’re Looking For

3+ years of customer service experience
Fluent English, written and spoken
Experience in administration, reception or an office environment
Experience with documentation and document preparation
Hands-on experience with Canva or similar marketing tools
Comfortable with MS Word, Excel, Outlook and Windows
Strong organization, time management and attention to detail
Able to multitask and work both independently and as part of a team
A positive attitude and a genuine willingness to learn
Legally entitled to work in Canada

Bonus Points

Real Estate or Property Management experience
Knowledge of CRM platforms
Experience with MLS and social media platforms

What We Offer

$21.00–$23.00 per hour, depending on experience
Bonuses may apply after the probation period
Full-time and part-time options
A friendly, close-knit team where you’ll learn the Real Estate and Property Management business from the inside
Real room to grow as our company grows

Location: 850 Harbourside Drive, North Vancouver, BC (in person). Own transportation is an asset.

How to Apply

Click Apply and include a short cover letter telling us why you’d be a great fit for our team. Qualified candidates will be contacted for an interview.

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for clients and visitors, coordinate appointments, prepare and process documents, and maintain accurate files and CRM records. Create and schedule marketing content, write promotional copy, maintain consistent branding, and help manage and track advertising campaigns.

Requirements

Candidates need at least three years of customer service experience, fluent written and spoken English, and experience in administration, reception, office work, and document preparation. They should be comfortable with Canva or similar tools and Microsoft Office, and demonstrate strong organization, time management, attention to detail, multitasking, and teamwork; legal authorization to work in Canada is required.

Skills

Customer Service
Administration
Reception
Document Preparation
Canva
Microsoft Word
Microsoft Excel
Microsoft Outlook
Windows
Organization
Time Management
Attention to Detail
Multitasking
Social Media Marketing
Copywriting
CRM Management

Benefits

Potential Bonuses After Probation
Full-Time and Part-Time Options
Growth Opportunities
Friendly, Close-Knit Team

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Property Management
Customer Service
Administration
Reception
Document Preparation
Agreements
Forms
Notices
Correspondence
Digital Files
Physical Files
CRM
Canva
Marketing Materials
Social Media
Advertising Campaigns
Microsoft Word
Microsoft Excel
Microsoft Outlook
Windows
MLS
Appointment Scheduling
Client Communications
Branding
Copywriting

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