Full-time jobs in Coquitlam, British Columbia

Find full-time jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 1 month ago
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Added 1 month ago
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Vancouver, BC

Provincial Health Services Authority

Assistant, Records and Benefits

Burnaby, BC, Canada

Full-time

Within 25 km of Coquitlam · About 14 km from the city centre

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Job details

Job type: Full-time
Posted: Sep 22, 2026

Original job description

Job Summary

Reporting to the Team Lead Employee Records and Benefits, the Records and Benefits Assistant (“Assistant”) is responsible for providing confidential administrative support to the Records and Benefits Team by supporting the Customer Service Centre, sorting mail/faxes, keying benefit and personal data changes, and maintaining personnel files/scanning. The Assistant prepares verification of employment letters, processes address changes and provides timely and knowledgeable customer service.

Duties/Accountabilities

Assists the Records and Benefits Team by maintaining/scanning files (active and terminated), and processing file requests from Lawyers, Human Resources and Labour Relations.
Supports the Customer Service Centre by responding to employee inquiries related to job data, benefit and leave entitlements in a timely manner. Logs, triages, or escalates inquiries as required.
Prepares new hire/transfer packages, mails out transfer and termination letters, processes name/address changes, keys benefit coverage in the HRIS system and liaises with benefit carriers and government agencies as required. Enters Service Quality Surveys results as required.
Provides administrative support by preparing verification of employment letters, sorting mail/faxes, managing the procurement and stocking of supplies, and handling equipment and technology requests. Submits purchase orders and tracks expenses/invoices for the Team
Administers scheduling/timekeeping approvals for the Team Leads/Manager.

Qualifications

Completion of a recognized administrative or Human Resource diploma and one year of experience in an administrative or Human Resource position, or an equivalent combination of education, training and experience. Skilled in the use of computer applications including word processing, spreadsheet, graphics and database programs (MS Word, Excel, Access, and Visio) is required.

Effectively utilizes both verbal and written communication skills when obtaining and providing information and communicating electronically, verbally and in written format.

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More about this job

Responsibilities

The Assistant provides administrative support to the Records and Benefits team by managing personnel files, processing data changes, and handling file requests. They also support the Customer Service Centre by responding to employee inquiries and preparing various employment-related documentation.

Requirements

Candidates must have a recognized administrative or Human Resource diploma and at least one year of relevant experience. Proficiency in computer applications such as MS Word, Excel, Access, and Visio is required.

Skills

Administrative support
Customer service
Data entry
Records management
File maintenance
HRIS
MS Word
Excel
Access
Visio
Communication skills
Timekeeping
Procurement
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Human Resources
Records Management
Customer Service
Data Entry
HRIS
Personnel Files
Benefits Administration
Procurement
Scheduling
Timekeeping
MS Word
Excel
Access
Visio
Verification of Employment
Documentation
Office Support

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