Office & administration jobs in Coquitlam, British Columbia

Find office & administration jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 12 days ago
Property Administrator
BGO Real Estate
Vancouver, BC
Added 12 days ago
PH
Health Records Clerk
Providence Healthcare
Surrey, BC
- $26.31 CAD / hour
Added 12 days ago
Accounting & Administrative Coordinator
Inspired HR
Vancouver, BC
Added 12 days ago
Administrative Assistant - Operations
Vancouver Airport Authority
Vancouver, BC
Added 12 days ago
Operations Supervisor
Convergint Technologies Ltd
Burnaby, BC
Added 12 days ago
LH
Front Desk Receptionist - Physiotherapy Clinic
Lifemark Health Group
Burnaby, BC
- $19 to $23 CAD / hour
Added 12 days ago
Medical Administration Contract Manager
Sanya’k̓ula
Burnaby, BC
Added 12 days ago
A
Administrative Assistant 1 [AQ-22462]
Aquent
Vancouver, BC
- $28 to $32 CAD / hour
Added 12 days ago
Medical Administration Contract Manager
Provincial Health Services Authority
Burnaby, BC
Added 12 days ago
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
Added 12 days ago
Partner Administrative Assistant (18 month contract)
KPMG
Vancouver, BC
Added 12 days ago
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
Added 12 days ago
procurement manager
Prime Health Ltd.
Maple Ridge, BC
Added 13 days ago
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
Added 13 days ago
Office Coordinator - Construction
Lore Electric
Vancouver, BC
Added 13 days ago
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
Added 13 days ago
DE
Executive Assistant
Downtown Eastside Women s Centre
Vancouver, BC
- $31.69 to $34.97 CAD / hour
Added 13 days ago
TI
Cost Contract Manager
Transportation Investment Corporation
Vancouver, BC
- $83,000 to $114,000 CAD / year
Added 13 days ago
Executive Assistant
MacDonald Search Group
Vancouver, BC
Added 13 days ago
VC
Administrative Assistant 1
Vancouver Coastal Health
Vancouver, BC
- $25.27 to $33.17 CAD / hour
Added 13 days ago
Operations Supervisor
Ralph Lauren
Vancouver, BC
Added 13 days ago
WL
Supply Chain Manager
Woodfibre LNG
Vancouver, BC
- $150,000 to $170,000 CAD / year
Added 13 days ago
Supply Chain Manager
Pacific Energy Canada
Vancouver, BC
Added 13 days ago
VC
Medical Office Assistant (MOA) - Urgent and Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
- $27.84 to $29.72 CAD / hour
Added 13 days ago
Office Coordinator
Pomerleau
Vancouver, BC

MacDonald Search Group

Executive Assistant

Vancouver, BC, Canada

Full-time

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 14, 2026
Experience: Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
Posted: Oct 15, 2026

Original job description

MacDonald Search Group is proud to partner with a major world player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and operational excellence. Beyond their industry leadership, they have built a standout reputation as a generous corporate citizen and an exceptional place to grow a long-term career. Working in our client's downtown Vancouver head office with spectacular views, the successful candidate will enjoy a truly inspiring professional environment.

About the Role

Reporting directly to the CFO, the Executive Assistant plays a vital role as a trusted partner, driving administrative excellence and enabling the CFO to focus on strategic leadership. Operating in a fast-paced, collaborative, and global environment, you will oversee high-level administrative functions, manage executive workflows, and support the broader Finance Leadership Team and Executive Office.

Key Responsibilities

Calendar & Workflow Management: Proactively manage complex executive calendars, email flow, and competing priorities across global time zones with utmost discretion.
Travel & Expense Management: Coordinate intricate domestic and international travel itineraries, accommodation, and transport for the CFO and CEO; manage expenses and resolve travel issues proactively.
Board & Committee Support: Own agendas, manage logistics, and compile accurate presentation decks and pre-reading materials for Board of Directors committees (Audit, Finance, & Risk) and leadership forums.
Executive Presentations & Research: Create visually compelling presentations of financial data and synthesize research/market data into structured briefing notes.
Team Collaboration & Backup Support: Partner closely with the Executive Assistant to the CEO and provide seamless backup support across the executive administrative team to foster a positive, supportive workplace culture.

Qualifications & Experience

Experience: 3+ years in a senior executive support role, ideally within a finance, investment, or corporate environment.
Financial Literacy: Comfortable with financial terminology, basic market concepts, budgets, and executive-level reports.
Technical Skills: Advanced proficiency in MS Office (PowerPoint, Excel, Word, Teams) and modern digital collaboration tools.
Core Competencies: Exceptional written/verbal communication, sharp analytical skills, high cross-cultural sensitivity, and flawless attention to detail.
Professional Attributes: Proven integrity handling confidential info, high adaptability under pressure, and a proactive, solutions-oriented approach.

The successful candidate will be rewarded with a generous compensation package and will be joining a prominent Vancouver organization with an exemplary corporate culture. Interested candidates are asked to submit their resume ASAP.

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More about this job

Responsibilities

Manage the CFO’s calendar, communications, travel, expenses, and executive workflows across global time zones, while providing discreet, proactive administrative support. Coordinate board and committee materials, prepare presentations and research briefings, and collaborate with the CEO’s Executive Assistant and the wider executive support team.

Requirements

Requires at least three years of senior executive support experience, ideally in finance, investment, or a corporate environment, along with comfort using financial terminology, market concepts, budgets, and executive reports. Candidates should have advanced Microsoft Office and digital collaboration skills, excellent communication and analytical abilities, attention to detail, discretion, adaptability, and a proactive approach.

Skills

Executive Calendar Management
Email Management
Travel Coordination
Expense Management
Board and Committee Support
Presentation Development
Financial Data Presentation
Research and Market Data Analysis
Briefing Note Preparation
Financial Literacy
Microsoft Office
Digital Collaboration Tools
Written and Verbal Communication
Analytical Skills
Cross-Cultural Sensitivity
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Chief Financial Officer
Executive Support
Calendar Management
Email Management
Global Time Zones
Domestic Travel
International Travel
Expense Management
Board of Directors
Audit Committee
Finance Committee
Risk Committee
Presentation Decks
Financial Data
Market Research
Briefing Notes
Financial Terminology
Market Concepts
Budgets
Executive Reports
Microsoft Office
PowerPoint
Excel
Word
Teams
Digital Collaboration Tools
Confidential Information
Finance
Investment

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