Office & administration jobs in Coquitlam, British Columbia

Find office & administration jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 1 month ago
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Added 1 month ago
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Medical Office Assistant (MOA) - Permanent, part time, Burnaby
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Burnaby, BC

BC Legal Management Association

Full-Time Receptionist (Vancouver Location)

Vancouver, BC, Canada

Full-time

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Job type: Full-time
Experience: 2+ years of experience in a receptionist or front-desk role, preferably in a professional services or legal environment
Posted: Sep 25, 2026

Original job description

About the Firm We are a well-established, medium-sized law firm providing Family Law services across multiple cities in British Columbia. Our firm values professionalism, accuracy, discretion, and strong internal controls. We foster a collaborative environment and are committed to maintaining the highest ethical and regulatory standards. Position Summary We are seeking a professional, personable, and highly organized Receptionist to serve as the first point of contact for clients and visitors. This role is essential to the smooth daily operation of the firm and requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities

Greet clients and visitors in a professional and welcoming manner
Answer and direct incoming calls promptly and courteously
Schedule appointments and manage meeting room bookings
Receive, sort, and distribute mail, couriers, and deliveries
Maintain reception area, boardroom and meeting spaces in a professional manner
Assist with client intake and ensure confidentiality of information
Assist legal assistants and lawyers as needed
Manage incoming and outgoing correspondence
Perform general administrative support tasks, including data entry and filing
Basic bookkeeping
Adhere to firm policies, procedures, and confidentiality requirements

Qualifications & Experience

2+ years of experience in a receptionist or front-desk role, preferably in a professional services or legal environment
Strong verbal and written communication skills
Professional demeanor and polished presentation
Excellent interpersonal and customer service skills
Ability to manage multiple tasks while remaining calm and organized
Strong attention to detail and reliability
Proficiency with Microsoft Office and general office equipment
Ability to handle sensitive and confidential information with discretion

Preferred Assets

Previous experience working in a law firm
Familiarity with legal terminology or practice management software
Experience handling high call volumes
Basic bookkeeping

What We Offer

Competitive salary commensurate with experience
Comprehensive benefits package
Paid vacation and statutory holidays
Opportunity to be part of a collaborative and respected legal team

How to Apply Please submit your resume and a brief cover letter to malena@pierfamilylawyers.com. Only candidates selected for an interview will be contacted.

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More about this job

Responsibilities

Welcome clients and visitors, handle incoming calls, schedule appointments, manage meeting spaces and correspondence, and maintain a professional reception area. Support lawyers and legal assistants with client intake, basic bookkeeping, data entry, filing, and other administrative tasks while protecting confidential information.

Requirements

Applicants need at least two years of receptionist or front-desk experience, preferably in a professional services or legal setting, along with strong communication, customer service, organization, and attention to detail. Proficiency with Microsoft Office and general office equipment, a professional demeanor, and discretion with sensitive information are required; law firm experience, legal terminology, practice management software, high call volume, and bookkeeping experience are preferred assets.

Skills

Client Reception
Telephone Handling
Appointment Scheduling
Meeting Room Booking
Mail and Courier Management
Client Intake
Confidentiality
Administrative Support
Data Entry
Filing
Basic Bookkeeping
Written Communication
Verbal Communication
Customer Service
Microsoft Office
Attention to Detail

Benefits

Paid Vacation
Statutory Holidays

Visa sponsorship

Not detected in the job text

Hiring contact email

malena@pierfamilylawyers.com

Keywords

Receptionist
Front Desk
Legal Services
Family Law
Client Intake
Confidentiality
Incoming Calls
Appointment Scheduling
Meeting Room Bookings
Mail Distribution
Courier Management
Correspondence
Administrative Support
Data Entry
Filing
Basic Bookkeeping
Microsoft Office
Office Equipment
Legal Terminology
Practice Management Software
Customer Service
High Call Volumes
Discretion
Attention to Detail

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