Pitt Meadows Plumbing and Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects.
Our company is growing fast, and we are looking for a Health & Safety Administrator to join our Health & Safety team at our Main Office in Maple Ridge.
Reporting to the Health & Safety Manager, the Health & Safety Administrator provides administrative support for the Health & Safety department.
Specifically, the Health & Safety Administrator will…
- Maintain controlled copies of policies, procedures, safe work practices, Job Hazard Analyses, Exposure Control Plans and forms.
- Keep electronic files organized.
- Support document review cycles .
- Provide support on the Return to Work program and coordinate with sites, employees, Worksafe BC, WCB-Alberta, and medical representatives as needed.
- Keep orientation records, certificates, expiry dates, instructor records and competency documentation.
- Coordinate safety-training registrations, scheduling, participant notices, materials, attendance records and completion evidence.
- Track site-specific orientations, BCCSA / ConstructSafe cards and client-required site access credentials.
- Prepare routine summaries of outstanding training, expiring qualifications and unresolved documentation.
- Maintain audit-ready evidence for COR, internal audits, client reviews and regulatory inspections, including audit schedules, document requests and evidence indexes.
- Administer the Joint Occupational Health & Safety Committee - meeting scheduling, minutes, posting requirements, member terms and training, and recommendations tracked through to closure.
- Collect and track subcontractor safety documentation, insurance certificates, WorkSafeBC clearance letters and third-party prequalification records.
- Keep current records of required postings, inspections, statistics and other assigned compliance evidence.
- Receive and organize incident reports, witness statements, photographs, forms and supporting records.
- Maintain investigation and corrective-action trackers
- Follow up on overdue corrective actions and escalate unresolved or higher-risk items
- Assist with routine data entry and trend summaries.
- Support claim intake, file organization, correspondence tracking, appointment and meeting coordination, and completion of approved forms.
- Maintain confidential claim and return-to-work records
- Coordinate routine communication among the worker, supervisor, payroll, Human Resources, treatment providers and WorkSafeBC as directed by the Health & Safety Manager.
- Track plan milestones, restrictions and reassessment dates
- Compile routine weekly and monthly reporting
- Prepare clear charts, presentations and briefing materials in Microsoft Excel and PowerPoint.
- Perform other related duties as assigned.
Skills & Requirements
- Strong communication and interpersonal skills.
- Strong work ethic
- Strong time management skills.
- Strong skills in MS Office (Word, Excel, Outlook)
- Comfortable with technology
- Strong data entry skills
- Excellent memory skills
- Deadline-driven
- Able to work effectively individually, as well as collaboratively.
- Able to follow directions
- Proactive
- Reliable
- Team player
- Detail-oriented and organized.
- Able to multitask
- Fluent in English (written and spoken)
- Able to work with minimal supervision and self-motivated.
- Strong customer service skills
- Must be legally entitled to work full-time hours in Canada.
Education and Experience
- Experience in database management is required.
- Familiarity with Bamboo HR, UKG, Procore and/or Site Docs is a strong asset.
- A minimum of 3 years of experience in an administrative or coordination role in construction, industrial, manufacturing, health and safety, human resources or a similarly regulated environment is preferred.
- Post-secondary education in business administration, office administration, occupational health and safety, human resources or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
- Experience handling data for over 500+ employees is required.
Who are you?
- You value teamwork and consider yourself a true team player.
- You represent yourself and your work with passion and pride.
- You strive to do the right thing, always.
- You want a challenging yet rewarding position.
Compensation: $57,000 to 83,000/year + 5% RRSP + 100% Company-paid Health & Dental Benefits + Life Insurance + Health Spending Account + Phone allowance.
To know more about us, please visit our website https://www.pittmeadows.net/
Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/
See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews
Applications will not be accepted at our office or on the job site – online applications only.
We thank all candidates for applying; however, only those selected for an interview will be contacted.
