Full-time jobs in Coquitlam, British Columbia

Find full-time jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Coquitlam

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UBC Properties Trust

Office Coordinator

Vancouver, BC, Canada

$60,000 to $65,000 CAD / year · Full-time

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Nov 15, 2026
Experience: 1-3 years of work experience in customer service, reception, administration or office management.
Posted: Oct 16, 2026

Original job description

The Company

UBC Properties Trust (UBCPT) was established in 1988 to create and care for world-class spaces where people can live, learn, and grow.We develop and lease UBC lands, manage rental properties, deliver institutional projects, and provide expert guidance on land use and development. We invite you to learn more on our website.

The Opportunity

Our two Office Coordinators run the front desk at our Point Grey head office, supporting more than 77 staff, including our Kelowna office. We're hiring one Office Coordinator to support tenants, visitors, contractors and staff in a fast-paced role where no two days are alike. We are looking for a reliable, proactive and organized professional who delivers excellent customer service, manages competing priorities with sound judgement and handles every task with discretion and efficiency.

Key Responsibilities

Greet and sign in visitors and contractors and notify hosts.
Manage shared inboxes and assist with tenant enquiries and complaints.
Coordinates facilities, resources, equipment, vendors, service providers, mail (incoming and outgoing), couriers, keys and fobs, parking, event registrations, catering, and the Resident Caretaker on-call schedule. Work with HR on incoming and outgoing staff, including first day safety and ops orientation.
Provide executive and backup administrative support to the Director of Property Management.
Certified fire warden and first aid.

Competencies And Qualifications

High school diploma; post-secondary training in office administration is an asset.
1-3 years of work experience in customer service, reception, administration or office management.
Intermediate to advanced skills in Microsoft Office Suite.
Uses tact and discretion with confidential and sensitive information.
Excellent written and verbal communication skills.
Resilient and flexible, with the ability to adjust to a dynamic work environment.
Experience in real estate or property management, complaint handling, or related systems is an asset.

Compensation And Benefits Package

At UBC Properties Trust, our benefits exemplify our values and focus on health, family, learning, hard work, and tenure. Some benefits we have to offer (among others we have):

Full Extended Benefits (health, dental, and vision)
A health and wellness spending account
RRSP Contribution
Annual performance-based bonus and retention compensation
Pet-friendly office
Minimum 3 weeks paid vacation (increases with tenure) and 10 paid sick days

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More about this job

Responsibilities

Manage the front desk and provide customer service to tenants, visitors, contractors, and staff, while coordinating office facilities, resources, vendors, mail, access, parking, and events. Support staff onboarding with HR and provide executive and backup administrative support to the Director of Property Management.

Requirements

A high school diploma is required, and post-secondary training in office administration is an asset; candidates should have 1–3 years of relevant customer service, reception, administration, or office management experience. Intermediate to advanced Microsoft Office skills, strong communication and organizational abilities, discretion with sensitive information, and flexibility are expected; property management or real estate experience is an asset.

Skills

Customer Service
Reception
Office Administration
Office Management
Microsoft Office Suite
Written Communication
Verbal Communication
Organization
Prioritization
Judgment
Discretion
Complaint Handling
Facilities Coordination
Administrative Support
Flexibility
Resilience

Benefits

Extended Health Benefits
Dental Benefits
Vision Benefits
Health And Wellness Spending Account
RRSP Contributions
Annual Performance-Based Bonus
Retention Compensation
Pet-Friendly Office
Minimum Three Weeks Of Paid Vacation, Increasing With Tenure
10 Paid Sick Days

Visa sponsorship

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Keywords

Customer Service
Reception
Office Administration
Office Management
Microsoft Office Suite
Tenant Enquiries
Complaint Handling
Facilities Coordination
Vendor Coordination
Service Providers
Mail And Courier Management
Keys And Access Fobs
Parking Coordination
Event Registration
Catering
Staff Onboarding
Safety Orientation
Administrative Support
Property Management
Real Estate
Fire Warden
First Aid
Confidential Information

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