The Senior Payroll Administrator, reporting to Senior Manager of Payroll, serves as a key member of the payroll team and acts as the primary backup to the Senior Payroll Manager. This role is responsible for ensuring accurate, compliant, and timely payroll processing while providing advanced support for complex payroll matters, year-end activities, payroll reconciliations, and Dayforce system administration.
The successful candidate is a subject matter expert in multi-jurisdiction payroll processing who thrives on solving complex payroll issues, investigating discrepancies, improving processes, and supporting payroll system configurations. This role plays a critical part in maintaining payroll accuracy, supporting audits, ensuring regulatory compliance, and driving operational excellence across payroll functions.
Competencies:
- Communication
- Leadership
- Organization
- Professionalism
- Time Management
- Development and Continual Learning
- Problem Solving and Critical Thinking
- Planning and Organizing
- Mathematical Reasoning
- Accountability and Ownership
- Analytical Thinking
Job Duties:
Payroll Operations
- Support end-to-end payroll processing for multi-province payrolls
- Review payroll calculations, earnings, deductions, taxes, garnishments, and benefit adjustments for accuracy
- Analyze and resolve complex payroll discrepancies and escalated employee issues
- Ensure payroll processing complies with federal and provincial regulations
- Perform payroll balancing and reconciliation activities prior to each payroll transmission
- Support special payroll runs, bonus payments, retroactive adjustments, and off-cycle payrolls
Year-End Processing & Reconciliations
- Lead payroll year-end balancing activities, including quarter-end and annual reconciliations
- Reconcile payroll tax filings, wage records, benefit deductions, and general ledger accounts
- Support the preparation, validation, and distribution of year-end forms
- Research and resolve payroll tax variances and year-end discrepancies
- Assist with internal and external audits by providing payroll documentation
Dayforce Administration & Configuration
- Serve as an internal Dayforce subject matter expert
- Investigate and resolve Dayforce payroll, tax, timekeeping, and system-related issues
- Troubleshoot data integration, workflow, configuration, and processing errors
- Maintain payroll configuration tables, earnings codes, deduction setups, tax configurations, and system controls
- Validate system changes and ensure payroll calculations function as intended
- Document system configurations, procedures, and testing results
Employee Requirements:
Required
- 5+ years of progressive payroll experience, including senior-level payroll administration responsibilities
- Advanced experience with Dayforce
- Strong knowledge of payroll tax regulations, wage and hour laws, and year-end processing requirements
- Advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP
- Ability to work independently while managing multiple priorities and deadlines
Preferred
- Payroll Compliance Professional (PCP)
- Experience supporting payroll accounting and general ledger reconciliations
- Experience with payroll audits and compliance reviews
- Experience leading payroll projects, implementations, or system enhancements
Working Conditions:
- Full-time position, in our Richmond, BC office
- Monday to Friday, 9am – 5pm availability, with a 30-minute paid meal break
- Extended periods of sitting
- May require occasional overtime during peak periods
- Ability to lift items as heavy as 30 lbs. on occasion
- Overtime as required
