Office & administration jobs in Coquitlam, British Columbia

Find office & administration jobs in Coquitlam, British Columbia and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Coquitlam

Added 5 days ago
26-137 - Procurement Specialist
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UO
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TU
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UO
Employee Relations Coordinator and Executive Assistant to the AVP
University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
Added 5 days ago
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BC General Employees' Union (BCGEU)

Temporary Administrative Assistant

Burnaby, BC, Canada

Wage Rate: $36.79 - $40.07 per hour · Full-time

Within 25 km of Coquitlam · About 14 km from the city centre

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Job details

Pay: Wage Rate: $36.79 - $40.07 per hour
Job type: Full-time
Apply by: Nov 21, 2026
Posted: Oct 22, 2026

Original job description

TEMPORARY ADMINISTRATIVE ASSISTANT (L3)

BCGEU ADVOCACY DEPARTMENT

JOB ID: P0071

Job Title: Administrative Assistant (L3) – Advocacy Department

Location: 4911 Canada Way, Burnaby, BC V5G 3W3

Duration: Temporary 9-month or return of incumbent

Wage Rate: $36.79 - $40.07 per hour

Job Summary:

Reporting to the Director and Associate Directors of Advocacy, the Administrative Assistant provides administrative and word processing support to staff representatives as needed within the Advocacy department.

Key Responsibilities:

Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required.

Education & Relevant Experience:

Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.

HOW TO APPLY:

Please note that temporary and probationary employees are not eligible for remote work arrangements.

The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.

Resumes will be accepted by e-mail to: recruitment@bcgeu.ca

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More about this job

Responsibilities

Provides administrative and word-processing support to Advocacy department staff, including preparing and proofreading documents, maintaining files and databases, and compiling reports. Also handles correspondence and enquiries, invoices, meeting minutes, appointments, travel arrangements, mail distribution, and website and calendar updates.

Requirements

Requires 2–4 years of administrative experience, high school graduation supplemented by administrative training, and keyboarding speed of 40–50 words per minute. Applicants should have strong Microsoft Word and Excel, communication, spelling, grammar, organization, and prioritization skills; database and arbitration preparation experience is an asset.

Skills

Administrative Support
Word Processing
Microsoft Word
Microsoft Excel
Keyboarding
Document Processing
Database Management
Report Preparation
Arbitration Preparation
Proofreading
Written Communication
Organization
Attention to Detail
Prioritization
Minute Taking
Travel Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Word Processing
Microsoft Word
Microsoft Excel
Keyboarding
Document Processing
Reports
Memoranda
Legal Documents
Books Of Authorities
Exhibits
Grievance Database
Hearing Reports
Arbitration
Statistical Reports
Invoice Processing
Records Management
Correspondence
Meeting Minutes
Proofreading
Database Updates
Website Maintenance
Calendar Management
Mail Distribution
Travel Arrangements
Telephone Enquiries

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