Jobs in Coquitlam

Newest first

Within 25 km of Coquitlam

Added 13 hours ago
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IFG - International Financial Group

Administrative Assistant

Vancouver, BC, Canada

Contract

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Job type: Contract
Apply by: Dec 3, 2026
Posted: Nov 3, 2026

Original job description

We're Hiring: Administrative Assistant / Executive Support

📍 Location: Vancouver, BC (Hybrid)

💼 Experience: 1+ Years

We are looking for an organized, detail-oriented Administrative Assistant to support business operations within Teamwork Experiences organization.

This role offers an opportunity to work with a collaborative global team and support executive operations, office coordination, and workplace management.

Key Responsibilities

Provide administrative and operational support to leadership and business teams.
Coordinate meetings, scheduling, travel arrangements, expenses, and event logistics.
Support office space, meeting room, and hardware management.
Coordinate communications and maintain organizational information.
Assist with team meetings, morale events, and business operations.
Partner with business administrators, chiefs of staff, and cross-functional teams.
Manage multiple priorities while ensuring timely and accurate task completion.

Required Qualifications

1+ years of experience in administrative support, customer service, operations, or office support.
Experience with Microsoft Outlook calendar and meeting management.
Proficiency in Microsoft 365 applications, including Teams, Word, Excel, and PowerPoint.
Strong organizational, time management, and coordination skills.
Excellent written and verbal communication skills.
Ability to manage competing priorities in a fast-paced environment.
Strong attention to detail and professionalism.

Preferred Experience

Microsoft Teams experience.
Office space and workplace management.
Meeting room and hardware coordination.
Executive or administrative support.

Work Arrangement

Hybrid – Vancouver, BC.

Interested candidates can reach out directly or share their updated resume.

📩 Apply now or message me to learn more!

#Hiring #AdministrativeAssistant #ExecutiveAssistant #OfficeCoordinator #VancouverJobs #Microsoft365 #HybridJobs #AdministrativeSupport #CanadaJobs

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More about this job

Responsibilities

Provide administrative and operational support to leadership and business teams, including coordinating meetings, schedules, travel, expenses, and events. Support office and workplace operations, maintain organizational communications and information, and collaborate with administrators and cross-functional teams.

Requirements

Requires at least one year of experience in administrative support, customer service, operations, or office support, along with experience managing calendars and meetings in Microsoft Outlook. Candidates should be proficient in Microsoft 365 and demonstrate strong organization, communication, time management, attention to detail, and the ability to manage competing priorities.

Skills

Administrative Support
Executive Support
Meeting Coordination
Calendar Management
Travel Coordination
Expense Management
Event Logistics
Office Management
Workplace Management
Microsoft Outlook
Microsoft Teams
Microsoft 365
Organizational Skills
Time Management
Communication
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Business Operations
Office Coordination
Workplace Management
Meeting Coordination
Calendar Management
Travel Arrangements
Expense Management
Event Logistics
Microsoft Outlook
Microsoft Teams
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Meeting Room Management
Hardware Coordination
Organizational Communication
Cross-Functional Collaboration
Customer Service
Time Management
Task Prioritization
Attention to Detail

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