Jobs in Coquitlam

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Within 25 km of Coquitlam

Added 15 hours ago
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Robert Half

Administrative Assistant

Vancouver, BC, Canada

$60,000 to $70,000 CAD / year

Within 25 km of Coquitlam · About 24.8 km from the city centre

Apply on roberthalf.com About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Apply by: Dec 4, 2026
Experience: Minimum 3 years of administrative experience
Posted: Nov 6, 2026

Original job description

Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team.

Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes.

Key Responsibilities

Administrative Support

Open and maintain client and administrative files, both physical and electronic
Close client and administrative files using records management and practice management systems
Prepare engagement letters and other correspondence from templates
Provide administrative support to accountants as needed
Assist with filing and records management

Billing and Financial Administration

Assist with posting accounts payable entries
Assist with monthly billing processes

Office Coordination

Process incoming and outgoing mail, including deliveries to the Post Office
Send faxes
Order office supplies and maintain inventory
Set up and clean up meeting rooms for client visits

Other Duties

Sanitize office equipment daily
Keep the kitchen stocked with snacks and refreshments

Qualifications and Skills

Minimum 3 years of administrative experience
Previous experience in a professional services environment preferred, such as a CPA firm, legal office, or engineering firm
Secretarial diploma or equivalent experience preferred
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Experience with time and billing software is an asset
Familiarity with PCLaw is highly preferred
Strong organizational skills and attention to detail
Professional, reliable, and comfortable working in a quiet office environment

About the Opportunity

This is an excellent opportunity to join a stable and respectful professional office with a collaborative team and valued clients. The successful candidate will be someone who takes pride in producing accurate work, supporting others, and helping maintain an efficient and welcoming office environment. If this sounds like the role for you, please apply today! Please reference job number 05060-0013533260 in all correspondence.

Apply on roberthalf.com About employer

More about this job

Responsibilities

The Administrative Assistant at Robert Half will open, close and file client records, prepare letters, and help accountants with posting accounts payable and monthly billing. The role also covers mail, faxes, supply orders, meeting room setup, and daily office upkeep.

Requirements

Candidates need at least 3 years of administrative experience, preferably in a professional services office such as a CPA firm or law office. They should be proficient in Microsoft Office, organized, detail-oriented, and comfortable in a quiet office.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
PCLaw
Time and billing software
Practice management systems
Records management
Accounts payable
Billing support
Correspondence
Filing
Document preparation
Office coordination
Inventory management
Attention to detail
Organization
Time management

Keywords

Administrative Assistant
Administrative Support
Office Assistant
Secretary
Records Management
File Management
Accounts Payable
Billing
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
PCLaw
Practice Management Software
Time and Billing Software
Professional Services
CPA Firm
Legal Office
Engineering Firm

Tools

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
PCLaw
Practice management systems
Time and billing software

Languages

English

Seniority

Mid level

Fields of study

Secretarial

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