Jobs in Coquitlam

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Within 25 km of Coquitlam

Added 15 hours ago
Care Manager
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Added 15 hours ago
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Project Manager I, Clinical Informatics - Central
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Vancouver, BC
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Added 15 hours ago
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Community Support Worker
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Family Engagement Worker- F/T (Langley)-1958
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Langley, BC
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Added 15 hours ago
Administrative Coordinator
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Vancouver, BC
Added 15 hours ago
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CP Group

Administrative Coordinator

Vancouver, BC, Canada

Within 25 km of Coquitlam · About 24.8 km from the city centre

Apply on workforcenow.adp.com About employer

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Job details

Posted: Nov 3, 2026

Original job description

About Us

Prompton Real Estate Services Inc. is a Vancouver-based property management company managing 2,000+ residential units across Metro Vancouver. We're a close-knit, fast-moving team looking for someone to join our office in a key, varied support role.

About the Role

We're hiring an Administrative Coordinator to be a key point of contact for our clients and a steady hand behind the scenes. You'll help answer questions about account activity and finances, keep our internal systems and records organized, and make sure day-to-day operations run smoothly.

We're looking for someone with real experience under their belts, not just someone who can execute the day-to-day, but someone confident enough to spot a better way of doing things, speak up about it, and help drive that change with our team.

You'll receive hands-on training on our systems and processes as you ramp up, with ongoing support from our Senior Administrative Coordinator and the Director of Property Management.

What You'll Do

Be a go-to contact for clients with questions about their account activity and finances
Manage the back end of our property management software - accounts, records, and day-to-day troubleshooting
Monitor account balances and insurance renewals, following up with clients and vendors as needed
Handle time-sensitive client communications related to municipal tax programs and property assessments
Coordinate office technology and vendor accounts
Provide backup coverage at the front desk when needed
Flag anything unclear or time-sensitive to the Senior Administrative Coordinator or Director promptly

What We're Looking For

3+ years in an administrative, coordinator, or operations support role
Comfortable learning new software and systems quickly
Able to read and explain financial statements confidently (account statements, balances)
Genuine leadership qualities - someone others naturally trust and look to, even without direct reports
Confidence to identify gaps or inefficiencies, speak up about them, and help push improvements through
Organized, reliable, and comfortable managing several recurring tasks at once
Clear, confident written and verbal communication with clients and the team

Why Join Prompton

A genuine training period so you're set up to succeed, not thrown in cold
Close mentorship from the Senior Administrative Coordinator and the Director of Property Management
A team that genuinely wants your input - if you see a better way to do something, we want to hear it
Real, varied responsibility from early on in a supportive, collaborative office

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Administrative Coordinator at Prompton will answer client questions about account activity and finances and keep property management software, records and office technology running. They will also follow up on balances, insurance renewals and time-sensitive municipal tax and assessment communications.

Requirements

Prompton needs candidates with 3+ years in an administrative, coordinator or operations support role. They must learn systems quickly, read financial statements confidently, communicate clearly and show leadership and initiative.

Skills

Property management software
Account management
Client communication
Financial statement review
Account balance monitoring
Insurance renewal tracking
Records management
Troubleshooting
Office technology coordination
Vendor account management
Front desk coverage
Multitasking
Problem identification
Process improvement
Written communication
Verbal communication

Benefits

Hands-on training period
Mentorship

Keywords

Administrative Coordinator
property management
real estate
client services
account management
financial statements
account reconciliation
insurance renewals
municipal tax
property assessment
office administration
front desk
vendor management
records management
property management software
Vancouver

Perks

Paid training

Tools

Property management software

Languages

English

Seniority

Mid level

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