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JDS Energy & Mining

Document Control Specialist

Vancouver, BC, Canada

Within 25 km of Coquitlam · About 24.4 km from the city centre

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Job details

Posted: Oct 19, 2026

Original job description

About the Role

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist. The Document Control Specialist will be responsible for managing, tracking, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role will primarily utilize the Omega 365 – Document Management module as the core document control system. Working closely with engineering, procurement, construction, and project management teams, this role is critical to maintaining document integrity and supporting efficient project execution.

Hybrid position.

All employees are expected to promote and adhere to The JDS Way:

Accept No Mediocrity
Conduct Business Professionally, Ethically, and Practically
True to Our Word
Uphold the Highest Standards of Leadership, Teamwork, and Accountability
Maintain Open and Honest Communication
Ensure No Harm to people, the environment, assets, or reputation

Key Responsibilities

Manage the receipt, tracking, distribution, and filing of all project documents using Omega 365 – Document Management module
Maintain document control systems in accordance with company and project requirements
Ensure proper version control, revision tracking, and document numbering protocols
Administer and maintain document workflows within Omega 365
Distribute drawings, specifications, and technical documents to internal teams and external stakeholders
Coordinate document workflows between engineering, procurement, and construction teams
Perform quality checks to ensure document accuracy, completeness, and compliance
Maintain up-to-date registers for drawings, RFIs, submittals, and transmittals
Support the preparation and issuance of reports, including document status and tracking logs
Archive project documentation in accordance with company procedures and regulatory requirements
Assist with audits and ensure document control processes meet compliance standards
Liaise with contractors, consultants, and vendors to ensure timely document submissions
Support continuous improvement of document control processes and systems

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More about this job

Responsibilities

The Document Control Specialist manages, tracks, and maintains all project documentation using the Omega 365 system to ensure accuracy and compliance. They coordinate document workflows between engineering, procurement, and construction teams while performing quality checks on all project records.

Requirements

The role requires a detail-oriented professional capable of administering document workflows and maintaining version control protocols. Candidates must be proficient in document management systems and able to liaise effectively with internal teams and external stakeholders.

Skills

Document Control
Omega 365
Version Control
Document Management
Project Documentation
Technical Documentation
Quality Assurance
Workflow Administration
Data Entry
Reporting
Compliance
Communication
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Omega 365
Project Management
Engineering
Procurement
Construction
Version Control
Compliance
Technical Documents
Drawings
Specifications
RFI
Submittals
Transmittals
Audits
Document Management System
Data Integrity
Workflow Management

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