Jobs in Coquitlam

Newest first

Within 25 km of Coquitlam

Added 1 month ago
Birthday Party Host
Science World
Vancouver, BC
Added 1 month ago
Mental Health Direct Support Specialist - Surrey
CBI Home Health
Surrey, BC
Added 1 month ago
CAN Driver
FedEx Canada
Surrey, BC
Added 1 month ago
R
Litigation Support Specialist
RemotePeople
Vancouver, BC
- $55,000 to $85,000 CAD / year
Added 1 month ago
SM
Manager, Financial Reporting and Consolidation
Silverco Mining
Vancouver, BC
- $105,000 to $125,000 CAD / year
Added 1 month ago
Chief Operating Officer
Confidential Company
Vancouver, BC
Added 1 month ago
Information Technology - Senior/Solution Systems Analyst, Product Business Technology
Aritzia
Vancouver, BC
Added 1 month ago
R
Legal File & Administrative Coordinator
RemotePeople
Vancouver, BC
- $48,000 to $59,000 CAD / year
Added 1 month ago
Power BI Developer
Affinity
Vancouver, BC
Added 1 month ago
People & Culture Manager
EllisDon
Vancouver, BC
Added 1 month ago
KP
Application Engineer
Komline Pure Water
Surrey, BC
- $75,000 to $90,000 CAD / year
Added 1 month ago
MR
Intermediate Project Manager (ICI Construction)
Maple Reinders
Burnaby, BC
- $120,000 to $145,000 CAD / year
Added 1 month ago
KP
Service Technician
Komline Pure Water
Surrey, BC
- $70,000 to $90,000 CAD / year
Added 1 month ago
L
Technical Assistant, Global Risk Solutions
Lockton
Vancouver, BC
- $70,000 to $100,000 CAD / year
Added 1 month ago
Accounting Administrator
Singleton Urquhart Reynolds Vogel LLP
Vancouver, BC
Added 1 month ago
Family Support Education Consultant - Full Time
Kinsight
Port Moody, BC
Added 1 month ago
Customer Experience Associate - Meadowtown Centre, Pitt Meadows BC (15hrs/week)
Scotiabank
Pitt Meadows, BC
Added 1 month ago
Program Manager (Gas)
FortisBC
Surrey, BC
Added 1 month ago
Test and Commissioning Engineer
IKOS GROUP
Vancouver, BC
Added 1 month ago
Receptionist
Associa
Surrey, BC
Added 1 month ago
Trades / Skilled Craft in British Columbia (Fortis)
PCL Energy
Vancouver, BC
Added 1 month ago
Water Resources Designer/Technologist
Dillon Consulting Limited
Vancouver, BC
Added 1 month ago
VC
Financial Analyst, Finance
Vancouver Coastal Health
Vancouver, BC
- $38.9 to $55.92 CAD / hour
Added 1 month ago
Labor Relations Manager
BC Maritime Employers Association
Vancouver, BC
Added 1 month ago
Senior Account Executive
Kintetsu World Express
Vancouver, BC

RemotePeople

Legal File & Administrative Coordinator

Vancouver, BC, Canada

$48,000 to $59,000 CAD / year · Full-time

Within 25 km of Coquitlam · About 24.4 km from the city centre

Apply About employer

Applications open in a new tab.

Job details

Pay: $48,000 to $59,000 CAD / year
Job type: Full-time
Experience: 1-2 years of office experience, ideally in professional services or a law firm
Posted: Oct 1, 2026

Original job description

About the Opportunity

Remote People is recruiting on behalf of a large, well-established national law firm for a Legal File & Administrative Coordinator to join its Vancouver office. This is a great entry point into legal support work, offering exposure to a broad range of file management, billing, and client service functions.

What You'll Do

Scan and save documents to the firm's document management system
Handle photocopying, faxing, and general document processing
Process file management requests, including reopening files and coordinating retrieval from storage
Open, label, and maintain client file folders; add related parties as needed
Prepare engagement letters as instructed by lawyers and legal support staff
Manage closed-file procedures in line with firm protocols
Keep filing and e-filing consistently up to date
Support the billing cycle: pulling pre-bills, proofreading, minor edits, and finalizing invoices
Assist with client onboarding procedures and conflict checking
Monitor conflict search reports
Maintain and update contact records in the firm's client relationship system
Track time spent on administrative tasks for internal reporting
Respond promptly to inquiries from lawyers and legal support colleagues

What You Bring

Legal Administrative Assistant certificate from an accredited program
1-2 years of office experience, ideally in professional services or a law firm
Strong Microsoft Office skills; document management system experience an asset
Familiarity with client management/CRM systems an asset
Strong written and verbal communication skills
Self-starter who can manage pressure and meet tight deadlines
Excellent attention to detail and team orientation

Apply About employer

More about this job

Responsibilities

Manage legal files and documents, including opening, maintaining, retrieving, and closing files, and keeping physical and electronic filing current. Support billing, client onboarding, conflict checks, contact record maintenance, administrative time tracking, and inquiries from lawyers and legal support colleagues.

Requirements

Requires a Legal Administrative Assistant certificate from an accredited program and 1–2 years of office experience, ideally in a law firm or professional services setting. Candidates should have strong Microsoft Office skills, excellent communication and attention to detail, and the ability to manage pressure, meet tight deadlines, and work well with a team.

Skills

Document Management
File Management
Document Processing
Billing Support
Invoice Proofreading
Client Onboarding
Conflict Checking
Microsoft Office
Written Communication
Verbal Communication
Attention To Detail
Time Management
Deadline Management
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Document Management System
File Management
Document Processing
Scanning
E-Filing
Engagement Letters
Closed-File Procedures
Billing Cycle
Pre-Bills
Invoice Proofreading
Client Onboarding
Conflict Checking
Conflict Search Reports
Contact Records
Administrative Time Tracking
Client Service
Law Firm
Professional Services

Report this job