Our client, a well-established and highly respected professional services firm, is seeking a Recruiting Coordinator to join its collaborative team in downtown Vancouver.
This is an exciting opportunity for a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced, project-driven environment. Supporting a diverse portfolio of client engagements across Western Canada, the Recruiting Coordinator plays a key role in the execution of search projects through research, sourcing, candidate outreach, scheduling, and overall project coordination.
This position is ideal for someone who is naturally curious, resourceful, service-oriented, and energized by uncovering top talent across a variety of industries and functional areas.
Key Responsibilities
Search Coordination & Administration
- Coordinate multiple schedules for internal team members, clients, and candidates, including calls, virtual meetings, and in-person interviews
- Prepare, edit, format, and proofread a variety of documents and correspondence
- Assemble interview packages, candidate materials, and related search documentation
- Maintain accurate and up-to-date contact information in internal databases
- Coordinate travel arrangements, meeting logistics, and catering for in-person meetings as required
- Support weekly operational updates and search progress reporting
- Arrange candidate degree/designation verification and psychological assessments through third-party vendors as needed
Research & Search Strategy
- Review client documentation, websites, and industry materials to develop a strong understanding of each search assignment
- Conduct market mapping and research to identify target organizations, potential candidates, and source contacts
- Research advertising options and post career opportunities through relevant industry channels
- Partner with senior team members to develop effective sourcing and search strategies
- Leverage LinkedIn, publications, websites, databases, and proactive research techniques to identify high-potential talent
Candidate Development & Outreach
- Support candidate sourcing, outreach, and recruitment activity throughout the search lifecycle
- Engage professionally with candidates and sources to gather market intelligence and assess potential fit
- Track and present research findings, outreach activity, and candidate conversations in a clear and organized format
- Liaise with candidates and clients throughout active search assignments
Qualifications
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong attention to detail and commitment to high-quality work
- Excellent writing, editing, and proofreading skills
- Proficiency with Microsoft Office 365 and comfort learning database systems and online research tools
- Ability to work effectively in a fast-paced, client-service-focused environment
- Strong interpersonal skills with the ability to build relationships across a wide range of stakeholders
- Professional, adaptable, and collaborative approach
- Positive, proactive, and solution-oriented mindset
- High level of curiosity, initiative, and willingness to learn
- Experience with Canva, Illustrator, and Photoshop is considered an asset
- Exposure to recruitment, executive search, professional services, sales support, marketing, or communications is preferred
What’s Attractive About This Opportunity
- Join a values-driven, team-oriented organization with a strong reputation for excellence
- Work in a highly collaborative environment where knowledge-sharing and teamwork are genuinely valued
- Gain exposure to a wide range of industries, clients, and senior-level search assignments
- Be part of a dynamic and engaging office culture in a prime downtown Vancouver location
- Enjoy a role where no two days are the same and your contributions have visible impact
