Location: Vancouver, BC (On-site, 5 days per week)
Language: Strong written and verbal English communication skills
Duration: 2–3 month contract, with potential for extension
Compensation: $25.00 - $30.00/hour
Background Check Requirement: A background check is required as a condition of employment.
About the Opportunity
Are you an organized, proactive administrative professional who thrives in a fast-paced environment? We're looking for a Senior Administrative Assistant to join a busy corporate administration team and provide essential support to a senior leader within a collaborative, people-focused organization.
This is a great opportunity for someone who enjoys managing competing priorities, building relationships, and bringing structure to busy schedules. You'll work closely with experienced administrative colleagues who are ready to provide guidance and support as you settle into the role.
What’s In It for You
- Join a welcoming, collaborative team where your contributions will make an immediate difference.
- Gain exposure to senior leadership and develop your executive support skills.
- Work alongside experienced administrative professionals who value teamwork and knowledge sharing.
- Enjoy consistent weekday hours, typically 8:30 a.m. to 4:30 p.m.
Your Responsibilities
- You'll manage a senior executive's busy Outlook calendar, coordinating meetings, resolving scheduling conflicts, and balancing competing priorities.
- You'll monitor incoming emails, flag important messages, and track action items to help ensure timely follow-up.
- You'll coordinate travel arrangements and prepare expense and mileage claims using manual processes.
- You'll proactively organize schedules, anticipate administrative needs, and help keep day-to-day activities running smoothly.
- You'll collaborate with the broader administrative team, providing flexible support as priorities and workloads shift.
Skills and Qualifications
- Previous experience in an administrative, executive assistant, or senior coordination role, with demonstrated calendar management skills.
- Strong proficiency in Microsoft Outlook, including complex scheduling, meeting coordination, and inbox management.
- Experience coordinating travel arrangements and processing expense reports, including manual tracking processes.
- Excellent organizational skills, attention to detail, and ability to prioritize competing requests.
- Strong written and verbal communication skills with a friendly, professional, and approachable manner.
- A proactive, resourceful mindset with sound judgment, critical thinking skills, and a willingness to jump in wherever needed.
- Flexibility and comfort working in a fast-paced environment with evolving priorities and manual administrative systems.
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
